team roles
team roles control what teammates can do in shared documents and team management. document-specific roles can also be assigned.
quick answer
choose the least powerful role that still lets the person do the work.
use this for
- deciding who can edit
- sharing drafts for comments only
- explaining why a user is read-only
steps
- open the team screen.
- review each member role.
- change editor, commenter, or viewer when needed.
- remove users who no longer need access.
details to know
- admin users stay at the top of the member list.
- owners and admins can manage more roles.
- document shares can give viewer, commenter, or editor access to a specific document.
limits and edge cases
- users cannot change their own role from the team list.
- viewers cannot comment when document access says viewer only.
ready to use the product instead of reading about it?
open app